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Faculty Library Assistant Form [PDF]
Printable form for requesting an account for a Faculty Library Assistant.

Note Faculty Regarding FLA's

Circulation Services handles a large number of requests from the faculty members who wish to authorize a library Assistant to take care of library business for them.

To acquire FLA privileges you may download this document to fill out and return to the Circulation Desk, or you may acquire a copy of these forms from the Circulation Desk. The key to handling your requests effectively is a standardized application process which, provides the information needed to insure that designated faculty assistants (FLA's) are properly authorized.

The signed application will be kept on file to verify your FLA's authorization and renewal forms will be mailed near the end of the semester. FLA's who do not have a faculty sponsor's signed application on file will not be able to transact business for anyone but themselves until the application is filed.

Please do not send anyone to the library with your ID card to check out books for you. The staff at circulation and those in other library departments will only recognize authorized FLA's and they will not need your ID card. FLA's need only present their University ID card and inform Library staff that they are faculty Library Assistants.

If we can answer any questions about the procedure for sponsoring an enrolled student or authorized faculty Library Assistant, please call us at x4-3206.

Memo to New Faculty Library Assistants

After a faculty sponsor has authorized you to be a library assistant, your name will be placed on a list of current assistants.

When you wish to conduct business for your faculty sponsor, please give the library staff member on duty your name and indicate that you are acting on behalf of your faculty sponsor. You will be asked to produce a photo ID such as a driver’s license or student ID card. The staff will check to ensure that you are an authorized assistant, and proceed with the transaction.

You will need to know any departmental cost center numbers required to perform your duties, as library staff is unable to provide those numbers. You will not need your sponsor’s ID card or library account number. Anything you check out in your capacity, as a library assistant from the Circulation Desk will be charged to a special account under your sponsor’s name.

Library Assistants should not check out any materials for faculty sponsors on their personal library accounts. You are responsible for any items charged on your account number, including any resulting fines or replacement costs.